Document Management is the acquiring and managing of documents and data in the organization.

It used to mean only those documents or data entered in a computer. Now, it has become a general term that concerns the total custody of all information (including imaging, workflow, text retrieval and multimedia).

It is also the process of controlling the adding and retrieval of valued information by the authorized personnel who are given access codes to add and modify the entries gathered for a company or organization.

Document Management is closely related to Content Management. However, the difference relies on the discreetness and the secrecy of most of the documents stored in the Document Management, not just for a time but throughout their life cycle. Several functions and tasks involved in the Document Management are acquirement, organization, sorting according to variations, filing and accessing.

With the help of the document management system, the method for storing, locating and tracking of information contained by the document manager is easier. With appropriate commands designated for every function, the retrieval, storage and even tracing of information is well organized.

Document management systems can assist with a company's disaster plan. Many companies employ advanced techniques to ensure their electronic data is properly backed up. It is also important to ensure that paper documentation is held securely. Document management systems can help retain the information currently held in paper documents and protect it in the event of disasters.

Document management systems can save time even in cases with small numbers of documents, such as home bill payment and personal tax preparation. Many systems are integrated with their own high-speed scanner to enable this step, and others use existing office multi-function printers.

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