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Event Trends Predicted for 2024 (& How You Can Get Prepared)
By iVvy
Wednesday, 29th November 2023
 

Event planners, the future of the industry is evolving - and you’re going to love where it’s going.

Accor recently released their ‘Meeting Expectations: The Future of Meetings & Events’ Report, where 5 key event trends for 2024 were identified.

Dive in to discover what they are - and how you can get prepared.

1. Softer Productivity

The good old "work hard, play hard" motto is taking a back seat to a more balanced and holistic approach in event planning – a concept known as 'soft productivity.'

As Meenaz Diamond, the Senior Vice President of Meetings & Events at Accor, highlighted, the days of dragging delegates through endless marathon meetings are fading fast. People no longer want to be pushed to their limits during business events; there's a growing craving for gentler, more sustainable productivity. This change in mindset is influenced by shifting expectations and generational differences, and it's only going to become more prevalent.

In this new era, success hinges on finding solutions that emphasise well-being, nutrition, and efficient time management. It's not just about getting results; it's about giving individuals the freedom to do so in their own way and on their own time. No one wants to return from a business trip feeling more exhausted than when they left. Instead, they want to prioritise their mental and physical well-being.

In the event arena, this translates into more attendees seeking healthier choices, with a specific focus on reducing alcohol consumption and meat intake. Gen Z, in particular, is at the forefront of this trend, with a 20% reduction in alcohol consumption compared to Millennials. There's also a growing demand for vegan options, less meat, and greater transparency about where the food comes from.

Think about reimagining those old-school, full-day event schedules that leave attendees mentally drained. Integrate more activities that encourage physical movement, mental breaks, and outdoor meetings, and throw in some amenities like spa vouchers, yoga classes, meditation sessions, cooking classes, or mindfulness workshops.

By striking the right balance between life and productivity and catering to these evolving preferences, you can ensure your events align with the changing needs of your attendees, delivering an experience that leaves them rejuvenated and content.

2. Selling ‘Belonging’

The virtual meeting boom of 2020 happened and every event, big or small, had to go online. Now, it’s no wonder we're now feeling a bit digitally exhausted. In fact, a whopping 80% of top meeting experts surveyed by Accor expressed dissatisfaction with using video conferencing to seal deals in 2024. This tells us something important - even with all this digital connectivity, the true value of in-person connections remains unmatched.

In the years ahead, event planners need to shift gears. It's not just about getting people in the same room anymore; it's about creating deeper connections among attendees. An event should be a platform for building relationships, fostering repeat business, and leaving a lasting impact. Plus, embracing diversity, equity, and inclusion isn't just about being fair; it's about sparking innovation, boosting attendee engagement, and creating a sense of belonging.

The idea of "business travel" is changing, too. Companies are no longer just looking at the old-school return on investment (ROI). It's all about the return on experience (ROX) now. Attendees and organizations want meaningful experiences and meaningful connections. So, event planners have to get what's evolving and make sure their events meet these new expectations.

And of course, tech is still a big player in the event game. With the rise of the "phygital" economy (where the physical and digital worlds blend), there's a whole new ball game. Event planners can tap into these digital communities to bring like-minded groups together for face-to-face meetings, using greater methods of personalisation.

3. Designing Experiences

As meetings and event attendees continue to seek more all-encompassing experiences, there's a shift happening in the event design space. Attendees want to feel good, refreshed, and fired up as part of their experience, while businesses are aiming for a bigger bang for their buck.

For meetings, it can be as simple as making sure there's plenty of natural light in the venue or getting creative with the lighting, like featuring orange hues to help folks focus, get creative, and stay on track.

And let's not forget the whole plant craze. Biophilia, or the love of all things green, is taking over the world of space design. According to the UK Green Building Council, having plants around can boost productivity by 15% and cut sick days by 23%. Adding a bit of greenery to your events is a no-brainer.

But here's the kicker: it's time to think outside the box of traditional meeting spaces. Why not take your meetings outdoors? Find a cool terrace or a nearby green spot to shake things up and bring people together. Flexibility is the name of the game – being able to turn a huge ballroom into a bunch of intimate spaces isn't just good for business, it makes your events more memorable, encouraging attendees to come back for more.

4. Greener Gatherings

In the world of events, clients, both individual and corporate, are getting serious about sustainability and accountability. It's not just an event trend; it's becoming a big deal. This push for eco-friendliness is forcing event pros to step up their game and get more efficient.

Looking down the road, the carbon footprint is going to be under a magnifying glass. That means we'll likely see more local and regional meetings and fewer international trips, although the trips that do happen might be longer. Plus, there's a growing appetite for events that can show off their green credentials, and those that can't may not be so popular.

Corporate event professionals are telling hotels to cool it with extravagant spreads. They want less food, fewer buffets, simpler menus, more local ingredients, and less meat. It's not just about being green; it's about meeting ESG goals and keeping everyone well-fed.

5. Disruptive Technology

In 2024 and beyond, the standout tech trend is undeniably the surge of artificial intelligence. In just a few short years, AI has transformed from a futuristic concept into a practical tool used by the masses.

What makes generative AI particularly enticing for event planners is its lightning-fast data processing capabilities. It can crunch data in mere seconds, accomplishing tasks that might take a team member hours or even days. AI tools offer a wide range of support for meeting planners, from event scheduling to speaker selection and crafting press releases. Imagine inputting the availability of 300 potential attendees, and AI promptly providing you with the best event dates and suggested speaker timetables.

If you're stuck searching for talent, AI can recommend suitable speakers in your area. It can even assist with branding your event, offering logo ideas, generating speaker bios, and translating content into multiple languages for your attendees.

AI doesn't stop there; it also extends to virtual tours of potential meeting spaces, allowing event planners to explore venues before making a booking decision. This not only saves time and money but also greatly enhances efficiency in the event planning process.

Get Prepared for Your Future Events of 2024

By embracing these event trends and adapting to changing attendee needs, you can not only stay ahead of the curve but also create events that leave a positive and lasting impression, setting the stage for a vibrant and innovative future in the industry.

The key to success lies in staying informed and agile while being ready to implement new ideas, data, and technologies that will shape the events of tomorrow.

iVvy is a leading global SaaS cloud-based technology solution designed to streamline booking and event management operations for venues worldwide. Our comprehensive platform offers a range of powerful features, including instant booking functionality and centralised function diary, to enhance the efficiency and productivity of venue operators.

With an integrated revenue management and distribution platform, iVvy equips hotels, restaurants, stadiums, and universities with the necessary tools to seamlessly manage inquiries, bookings, and event logistics. Including advanced reporting and analytics features, iVvy offers venues greater visibility into their business performance. This invaluable data empowers decision-makers to make informed choices, optimise revenue, and maximise the utilisation of group rooms, meeting spaces, and event facilities.

iVvy's scalable solutions cater to the unique needs of the travel, MICE, and events industries. Our global team, available 24/7, provides dedicated support to clients in five countries, ensuring seamless operations and prompt assistance whenever required.

We are proud to serve some of the world's most renowned hospitality groups, major corporations, travel companies, governments, associations, stadiums, universities, and nonprofit organisations.

To learn more about iVvy and our comprehensive product suite, visit ivvy.com

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